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Appearance Requests
All requests for an appearance must be made six weeks in advance of the publicity deadline or date of the event itself, whichever is first.
Appearances are an important chance for Akron Racers to interact with organizations and individuals throughout the community. However, the demands of travel, practice and games make the availability of our players, coaches and front office staff limited. In order for us to best facilitate your needs, we ask that you adhere to the following guidelines. please note that all requests for an appearance must be made six weeks in advance of the publicity deadline or of the event itself, whichever is first.
General Guidelines
Appearances last no longer than 90 and occur within a 35-mile radius of Firestone Stadium (Youth Softball Team appearances potentially up to 60 miles) Please consider driving time when submitting the request for an appearance.
Appearances will not be scheduled on game days unless in close proximity to Firestone Stadium.
Due to the volume of requests, player appearances cannot be made at personal events such as birthday parties. Visits to individual schools will be evaluated on a case by case basis.
An Akron Racers' staff member, intern and/or volunteer will attend every scheduled Akron Racers appearance and will bring the appropriate items as needed (i.e. player cards, autograph pens, promotional items, banners) and will offer assistance when appropriate.
Player Assignments
Due to training, travel, Akron Racers games or tournaments, player participation may not be confirmed until as little as a couple days before the event. While we will make every effort to offer a substitute player, we caution you not to assume that we will be able to do so. If not, we will do our best to reschedule.
Scheduling player appearances while the team is out of town is very difficult and may result in no players being available.
Appearance Fees
Some events may require appearance fees.
The Public Relations department will contact you if your event will require you to pay an appearance fee
Request Procedures
You must use Akron Racers Player/Coach/Mascot Appearance Request Form in order for your application for an official appearance by a mascot, player, coach and/or front office/management member to be considered. Please do not call or email to make your request.
Review Criteria
Only Akron Racers Public Relations Department can book members of the Akron Racers organization for public appearances.
Appearance requests may be prioritized according to the following criteria:
Connection to charity organization that is in line with the mission of the Akron Racers
Whether or not the organization or event has a pre-existing relationship with the Akron Racers
The chance to increase Akron Racers' media and community profile
Once your request has been reviewed, you will be contacted by a representative from Akron Racers and learn the status of your request: declined, pending or accepted. Because of the volume of requests we receive, please allow 3-4 weeks for a response.

Representative Requested (Player, Coach, Staff, Mascot)

Description of Involvement

Organization Name

Organization Address

Address Line 2

City, State, Zip

Requesting Person's Name

Phone Number

Email Address

Fax Number

Event Name

Purpose of Event

Date of Event

Time of Event

Time of Appearance

Event Location (Full Address)

Estimated Driving Time From Firestone Stadium

Description of People Attending

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